In today’s fast-paced business environment, information sprawl poses a significant challenge, especially for fast-growing companies. The frustration of wasting valuable time searching through disorganized files, whether it’s for an approved presentation template or the latest sales deck, is a common experience for many professionals. Fortunately, at Pitch, we recognize this problem and have invested considerable effort into enhancing our workspaces to make them easier to manage and navigate. Our goal is simple: to ensure that approved work is readily accessible, allowing teams to focus on what truly matters.
The Challenge of Information Sprawl
As organizations expand, so does their data. Teams often find themselves in a constant battle against information overload. It’s all too easy to lose track of critical documents and resources in a cluttered file management system or a sprawling company wiki. This can lead to frustration, decreased productivity, and a lack of cohesion within teams.
Why does this happen? Fast-growing companies frequently adopt new tools and processes, resulting in numerous files, presentations, and resources scattered across various platforms. Without a clear organization system, team members can waste time searching for materials that should be easily accessible. As a response, we’ve introduced significant updates to Pitch workspaces to help streamline collaboration and organization.
Enhanced Workspace Organization with Subfolders
One of the most exciting updates we’ve rolled out is the introduction of subfolders within Pitch workspaces. We’ve observed how teams around the globe are using Pitch for a variety of purposes, from recruiting and company updates to sales proposals. However, as workflows and rituals became more advanced, the existing folder structure was often strained, leading to confusion and inefficiencies.
A Clear Hierarchy for Information
With the new subfolder feature, teams can establish a clearer hierarchy for organizing their information. Here’s how it works:
- Top-Level Folders: Use these for broader categories, such as departments, clients, or initiatives.
- Subfolders: Nest these within top-level folders to create logical groupings, whether by teams, quarters, project stages, or any other relevant criteria.
This hierarchical structure allows for greater clarity and makes it easier for team members to locate the materials they need quickly. For instance, a sales team can now create a top-level folder for their department, with subfolders for each product line, containing all related presentations and sales materials.
Moreover, this organization isn’t limited to desktop use; subfolders are also accessible via our mobile apps, enabling you to find the right presentation even when you’re on the go.
Improving Collaboration: Duplicate Decks and Quick Access to Templates
Collaboration is a vital component of any successful team. However, it can often lead to confusion, especially as workspaces grow and team members accidentally edit existing templates or critical client-facing decks. To combat this, we’re rolling out several improvements to enhance collaboration while minimizing the risk of errors.
Streamlined Deck Management
Previously, duplicating and moving presentations could only be done from the workspace view. Now, with our latest updates, you can manage and organize decks directly from the editor. This allows for a more seamless workflow and helps you stay in the creative zone without interrupting your train of thought.
Easy Access to Templates
Earlier this year, we introduced the library feature, enabling teams to organize brand templates, fonts, and assets. While this was designed to be a resource for designers and brand managers, it quickly became apparent that many users treated the library as a starting point for their presentations, leading to unintentional edits of important templates.
To alleviate this issue, we’ve made several UX improvements to the library:
- Clarity in Editing: We’ve added indicators to show when you’re editing an original template to avoid any confusion.
- Access Templates Easily: You can now find your library templates directly from the sidebar at the top of your workspace, making it simple to select a ready-to-use template without fear of altering the original.
These enhancements foster a more organized environment, allowing team members to collaborate effectively while reducing the chances of confusion and errors.
Upcoming Feature: Track Action Items from Slack
In addition to the above updates, we’re excited to announce an upcoming feature that will enhance your productivity even further. In the next few weeks, we’ll be rolling out the Pitch app for Slack. This integration will allow you to stay on top of important action items without having to switch between different applications.
With the Pitch app for Slack, you’ll receive notifications about:
- Mentions: Be alerted when your name comes up in discussions.
- Replies: Stay updated on responses to your comments or presentations.
- Assignments: Keep track of tasks assigned to you.
- Invites: Receive notifications about new meeting invites related to your presentations.
The single feed will provide quick access to the slides that need your attention, making it easier to manage your workload without losing track of essential tasks.
Conclusion: Streamlining Collaboration in Fast-Growing Companies
As information sprawl continues to challenge fast-growing companies, effective organization and collaboration tools become essential. At Pitch, we are committed to ensuring that our workspaces are easy to manage, enabling teams to focus on what matters most—delivering quality work and driving results.
With the introduction of subfolders, improved deck management, easy access to templates, and the upcoming Slack integration, Pitch is enhancing its platform to meet the needs of modern teams. These updates not only reduce the time spent searching for materials but also promote effective collaboration across your organization.
As we continue to refine and expand our offerings, we remain dedicated to helping you navigate your workspace effortlessly, fostering an environment where creativity and productivity can thrive. With Pitch, you can tackle information sprawl head-on and empower your teams to succeed.